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How Safe It Is to Use a Check Mailing Service? makes mailing a check easier than it’s ever been before! Our check mailing service is the best way to mail a check and the safest way to mail a check quickly and confidentially. Even though we’re definitely in the digital age, many companies and customers still often need to mail a check. Our check mailing service fully integrates with your digital banking and billing software to help you expedite your payment processing. We can automate thousands of transactions instantly and free you up to focus on growing your business.

The Federal Trade Commission recently released some frightening statistics about fraud. They reported more than 2.1 million reports from consumers who lost more than $3.3 billion in 2020.[1] If anyone steals your checks from a mailbox, you have a limited time to report the theft to your financial institution. Unfortunately, the criminals already have a big head start. Even when you do manage to report the loss in time, the bank might not release your funds until they finish processing your claim. 

Some crime victims spend months getting their accounts back in order. That’s why it’s so important to protect yourself and your assets. 

How Works

No two clients are the same, and will help you develop a program that makes sense for your business operation. You can always contact us for personalized recommendations about the safest way to mail a check, but here’s a quick look at how our services operate to help you streamline your billing and payment systems.

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Preventing Common Check Scams

Direct mail is still the best way to mail a check, as long as you take a few easy precautions. We start by printing minimal information on the checks. When you mail a check, criminals don’t have to steal the check at all to commit fraud. Your account information printed at the bottom of your check is enough to get them started, and if you add more details, you make their work much easier. Most individuals have learned not to print their social security number, driver’s license number, or phone numbers on their check and never leave the amount or payee fields blank. 

The safest way to mail a check is to restrict the check and designate a specific payee. By assigning a payee and specifying that the check is “for deposit only,” we can stop third parties in their tracks. We also make it easy and hassle-free to issue a stop payment through our portal if a counterfeiter ever spoofs your checks. 

Secure Integration With Your CRM Software

The way that we start is by connecting our API administration system to your payment system or your CRM software to set up the best way to mail a check for your business’s needs. Once you’re connected to our administration system, you’ll be able to log in and set up everything with just a few clicks. You can set all the necessary user permissions, upload and process your payments, and instantly access all of your financial information and reporting data online.

The easy-to-use dashboard enables you to instantly schedule and process thousands of payments at once. You’ll be able to process and approve all of your invoices, schedule your payments, and run your reports. We’ll connect with all of your payees so that we can automatically remit payments, and you’ll only have to log in to one place to manage everything.

Automatically Scheduled Payment Services

One of the real benefits of our services is the ability to automate payments to your vendors. You’ll be able to pay all of your bills on time, and you can also take advantage of suppliers who offer discounts for early payments. You can simply log into your portal and set up specific remittance dates in advance. We’ll make sure to submit all payments automatically, and you can track and view the status of all transactions from your portal. If a payment doesn’t make it on time, the portal will let you know right away so that you can have a second look. 

We also use Positive Pay to prevent check fraud. Positive Pay is a process that coordinates directly with financial institutions to verify all transactions securely. The bank compares all the data on the check to the electronically submitted information and alerts the customer of the discrepancies for immediate review. Sometimes con artists “wash” a check and reprint bogus account information on the front that’s convincing enough to fool most humans and even a few computers. By applying redundant security checks, Positive Pay can stop hot checks before they even get warmed up.

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Financial Reporting Services

One of the real benefits of using the portal is a secure record of every transaction. You’ll be able to open up your dashboard and track the status of each transaction at a glance. You can see progress and delivery reports, you can track the status of every single check that you issue, and you can initiate a stop payment with one click. If you’re dealing with companies or organizations that still insist on snail mail, we’ll take all the hassle out of the process.

We also have our own team of tax professionals that can help you meet your tax reporting requirements, including 1099, 1098, and 1096 reporting. We have robust technology to handle all of your electronic tax filings and make corrections after filing your initial tax returns. If the IRS issues any corrections, you can log into our secure corrections portal to make changes right away and add any new forms. Our portal will automatically tag all corrections and track them for auditing purposes before we automatically and securely refile your tax return with the IRS. 

Custom Solutions for Your Business

We work with each client to determine the service mix that best fits their needs. You’ll be able to use our platform to streamline your record-keeping, and we’ll ensure just-in-time delivery for all of your payments. We’ll make sure that your checks only include the minimum amount of information required to process the payment, and we’ll mail them confidentially using security envelopes. 

If you haven’t yet made the transition to automatically mailing payments, what’s stopping you? Writing checks to settle debts is a time-honored tradition, and we offer the full range of check writing and mailing services to help you pay your vendors. We make mailing payments easier than ever, and we provide an intuitive portal that will allow you to add or remove services as needed. We can help you automatically print and mail statements to your customers and vendors and free you up to focus on your daily operations and growing your business. Contact us today for more information, and let us know how we can help!